We Do Doo Ltd

1. Policy Statement

We Do Doo Ltd is committed to achieving the highest standards of health, safety, and welfare for its employees, contractors, clients, and members of the public who may be affected by its operations. This commitment extends to preventing injury and ill health, ensuring a safe working environment, and maintaining compliance with all relevant UK health and safety legislation.

This policy is prepared in accordance with our statutory duties under the Health and Safety at Work etc. Act 1974, and reflects our obligations under associated regulations and approved codes of practice, including:

• The Management of Health and Safety at Work Regulations 1999 – requiring the assessment and management of workplace risks

• The Personal Protective Equipment at Work Regulations 1992 (as amended) – governing the provision and use of PPE

• The Manual Handling Operations Regulations 1992 – addressing risks related to lifting and carrying

• The Control of Substances Hazardous to Health Regulations 2002 (COSHH) – regulating exposure to harmful substances

• The Environmental Protection Act 1990 – covering the handling and disposal of waste

We acknowledge our moral and legal responsibility to protect the health, safety, and welfare of our workforce and others, and aim to create a working environment where safety considerations are integral to all operations.

We are committed to continual improvement of our health and safety performance by reviewing procedures, adopting best practices, and encouraging active employee participation.

2. Organisational Responsibilities

2.1 Director Responsibility

The Director, Mr Mark Forrest, accepts overall responsibility for ensuring compliance with statutory health and safety requirements and for fostering a positive safety culture throughout the organisation.

Key duties include:

• Establishing, maintaining, and communicating the company's health and safety policy and objectives

• Allocating adequate resources (financial, human, and technical) to support health and safety management

• Ensuring that risk assessments are undertaken and appropriate control measures are implemented

• Appointing competent persons to assist in meeting statutory obligations under Regulation 7 of the Management of Health and Safety at Work Regulations 1999

• Reviewing policy and performance annually or as required

2.2 Employee Responsibilities

Under sections 7 and 8 of the Health and Safety at Work etc. Act 1974, all employees, contractors, and operatives are legally required to:

• Take reasonable care for their own health and safety and that of others who may be affected by their actions or omissions

• Cooperate with their employer on matters of health and safety

• Not interfere with or misuse anything provided for their health, safety, or welfare

• Report any hazards, unsafe conditions, incidents, or near-misses promptly to their line manager or responsible person

Failure to adhere to company health and safety procedures may result in disciplinary action.

3. Health and Safety Commitments

3.1 Risk Assessment and Safe Systems of Work

• We undertake general and specific risk assessments in line with Regulation 3 of the Management of Health and Safety at Work Regulations 1999

• Risk assessments are documented and reviewed regularly, particularly following changes to work activities or after incidents

• Control measures, such as physical safeguards, procedural controls, and training, are implemented to reduce risk to the lowest reasonably practicable level

• Method statements and safe systems of work are developed for high-risk tasks

3.2 Personal Protective Equipment (PPE)

• Appropriate PPE is provided at no cost to employees, as required by Regulation 4 of the PPE Regulations

• PPE must be worn as instructed, maintained in good condition, and replaced when defective

• Training is provided on the correct use, storage, and disposal of PPE

3.3 Waste Handling and Disposal

• Waste (including pet waste and associated biological hazards) is handled in accordance with COSHH, The Environmental Protection Act 1990, and relevant local authority waste regulations

• All employees are trained in hygienic handling and containment procedures

• Waste is stored, transported, and disposed of only by approved methods to prevent environmental contamination and harm to health

3.4 Equipment Inspection and Maintenance

• All tools and equipment are subject to regular inspection, cleaning, and preventative maintenance to ensure safe operation

• Defective or unsafe equipment is immediately taken out of service and replaced or repaired by competent personnel

• Maintenance records are retained as evidence of compliance

3.5 Manual Handling

• All employees are trained in correct lifting techniques to reduce the risk of musculoskeletal injury

• Tasks involving manual handling are risk-assessed in accordance with the Manual Handling Operations Regulations 1992

• Mechanical aids and team lifting are used wherever reasonably practicable

3.6 Emergency Procedures and First Aid

• Emergency procedures are clearly defined and communicated to staff

• At least one operative per team is trained in basic first aid

• A stocked and compliant first aid kit is maintained and available at all times on site

• Company-issued mobile phones are kept charged and ready to facilitate prompt emergency communication

4. Training and Competence

In accordance with Regulation 13 of the Management of Health and Safety at Work Regulations 1999:

• All employees receive health and safety induction training prior to commencing duties

• Refresher and role-specific training is provided at regular intervals

• Toolbox talks, safety briefings, and updates on procedural changes are carried out periodically

• Training needs are assessed regularly, and competence is monitored through supervision and audits

• A training matrix and training records are maintained as part of our safety management system

5. Communication and Consultation

• We promote open and effective communication of health and safety matters between management and staff

• Employees are consulted on changes affecting their health and safety in accordance with the Safety Representatives and Safety Committees Regulations 1977 or the Health and Safety (Consultation with Employees) Regulations 1996, as applicable

• Safety notices and updates are visibly displayed and distributed to ensure awareness

6. Review and Monitoring

This policy and all associated procedures will be reviewed annually, or sooner where:

• There is a change in legislation or industry standards

• New risks are identified

• There are changes in our operational activities

• A serious incident or near miss occurs

We monitor compliance through:

• Internal inspections and site audits

• Near-miss and accident reporting

• Review of training records

• Employee feedback and consultation

Corrective actions are implemented and tracked to ensure continual improvement.
Mark Forrest
Director
We Do Doo Ltd
Date: 15 June 2025